The best way to write a sympathy card is to be genuine and simply say what you feel

Format of a Sympathy Letter

Posted: April 5th, 2011 | Author: writer | Filed under: Articles and guides | Tags: , , , , , , , , , | No Comments »

Writing sympathy letters is very important in your relationship with family, friends and colleagues. It is a form of science and art. Writing a sympathy letter should be straight from the heart and should offer condolences to the bereaved. There are several ways of writing a sympathy letter. However, the ideal approach will depend on the situation and condition.

The format of a sympathy letter usually starts with the name of the letter recipient, address including the name of the city and the state the recipient belongs to. The name of the recipient should come next, such as ‘Dear May’ or Dear Mr. White’. The first paragraph should integrate the source of information of the death and expressing your feelings in the form of pain and grief. You should also include your respect and sympathy. Make sure to write neatly and your letter should be filled with compassion.

For the second paragraph, you should express your support for the bereaved and make him or her feel that you are there in this difficult time and is willing to lend a hand. Do not hesitate to ask the bereaved if he or she needs any kind of assistance. Close the third section of your sympathy letter by expressing deep sympathy from your family as well; provide contact number and your email address to maintain contact with the bereaved. Close your letter with words of sympathy such as ‘with my warmest sympathies’ or ‘you are in my thoughts’ and then sign your name. Remember that choosing the right words is very important in order to write an effective sympathy letter.

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